Political Support Officer (SWE23.679)
We welcome and strongly encourage those from minority, ethnic and less represented backgrounds to apply.
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law.
Main purpose of the role:
The British Embassy in Stockholm is part of the worldwide UK diplomatic network representing British political, economic and consular interests overseas. We are seeking to recruit a temporary Political Section Support Officer to ensure the smooth and efficient running of the Embassy's political section, providing practical and administrative support to colleagues working in the team.
The jobholder will report to the Head of Foreign and Security Policy team but will also provide support to the wider chancery team.
What is this role all about?
. Support colleagues hosting visits and running events, managing transport, accommodation, venues, catering etc. Manage and update Embassy contact lists. Collate and submit standard reports to London, under the guidance of team leaders;
. Manage the Political Section budget, monitoring spending, maintaining records and liaising with the Embassy Accounts Manager. Manage relationships with suppliers and take responsibility for procurement of office supplies, media and other items;
. Respond to standard requests from correspondents with the Embassy including through the Embassy's email account. Lead on collation of information for Freedom of Information requests;
. Provide administration support for the Deputy Head of Mission;
. General administration and support to Political Section colleagues. Work with the Corporate
Services team to manage maintenance, cleaning and IT support;
. Provide holiday and sickness absence cover for the Ambassador's Personal Assistant;
. Under the guidance of relevant team leaders support social media activity and policy reporting.
Essential qualifications and skills
. Fluent level of English and Swedish (C1 level*);
. Evidence of strong organisational skills;
. At least 2 years' experience in Admin and Support roles, as office manager, visits management, corporate PA, etc.);
. Good MS Office and IT skills (Windows 10, Excel, Word, Outlook, PowerPoint, Teams);
. Proven ability to prioritise, handle multiple tasks and respond quickly to changing circumstances;
. Ability to work under pressure;
. Confidence to engage at all levels of the organization. Excellent communication skills, including ability to write clearly and concisely, and to persuade and influence orally;
. A self-starter with the ability to organise self and work effectively and think creatively;
. A caring and considerate team player.
Desirable qualifications, skills and experience
. Professional experience managing budgets is very desirable;
. Experience with social media platforms;
. Experience working for government, embassy, NGO or international organisation.
Required behaviours
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together
Application deadline
24 January 2024
This is a full-time 11-month temporary contract, cover for parental leave. The British Embassy is open to considering flexible working requests, including some remote working. However, due to the nature of the role, it will not be possible to do the job fully remotely.
All applicants should have the right to live and work in Sweden. The British Embassy does not sponsor for work permits.
According to the Swedish Ministry for Foreign Affairs, Locally employed staff should be Swedish citizens, EU citizens or registered in the population register. Locally employed staff who are not EU citizens need a residence and work permit through the Swedish Migration Agency prior to taking up their duties. Registration in the population register is not possible once employment has begun. For more information, please consult:
https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/
The successful candidate will be subject to confirmation of a background check and security clearance.
For more details and information on how to apply please follow the link below:
Political Support Officer - Maternity cover (SWE23.679) - FCO Local Posts (tal.net).
